Compliance · optional module

The workforce compliance suite your
spreadsheets keep trying to be.

For registered apprenticeship sponsors, grant-funded workforce programs, and any training organization that has to report outcomes to a funder, regulator, or auditor. Every data point required for a RAPIDS or PIRL filing is a first-class field in Chronos.

Who uses Chronos Compliance

Built for programs the rest of the market ignores.

Registered apprenticeship sponsors

Employers, intermediaries, and JATCs running Department of Labor–registered programs. You need RAPIDS-compliant records, OJT hour tracking, wage progression, and defensible audit trails.

Workforce development programs

Grant-funded training cohorts, state workforce investment boards, community-based providers. You report participant outcomes upward — entered employment, retention, credentials earned.

CTE and career training

Career & technical education programs, community college workforce divisions, sector partnerships. Courses have to ladder into credentials, and credentials have to count.

Programs

Every program, configured the way it actually runs.

Register programs with full DOL metadata — occupation code, RAPIDS number, required OJT and RTI hours, delivery model. Competency-based, time-based, or hybrid: Chronos models all three without shoehorning.

  • RAPIDS program number and O*NET / SOC occupation code
  • OJT and RTI hour requirements with progress tracking
  • Delivery model selector — time-based, competency-based, hybrid
  • Competencies catalog with target hours per competency
  • Program enrollment records per apprentice
  • Linked to LMS courses for RTI delivery
  • Program-level reporting with cohort outcomes
  • Multi-program apprentice support (cross-craft)

Active programs

Electrician (4-year)

RAPIDS #2024-EL-001

8,000h OJT · 576h RTI24 active

Millwright (4-year)

RAPIDS #2024-MW-003

8,000h OJT · 576h RTI12 active

Welder (2-year)

RAPIDS #2024-WE-001

4,000h OJT · 288h RTI18 active

HVAC Technician (3-year)

RAPIDS #2024-HV-002

6,000h OJT · 432h RTI9 active

Employers

Sponsor and employer records, with the fields an auditor asks for.

FEIN, NAICS code, sponsor agreement dates, primary contacts, worksite-level apprentice assignments. The employer side of the record is modeled as carefully as the apprentice side — because an RA audit will ask about both.

  • FEIN and NAICS code as first-class fields
  • Sponsor agreement tracking with signed and expiry dates
  • Multi-role contacts per employer (HR, supervisor, billing)
  • Apprentice-to-supervisor assignment at worksite level
  • Internal notes — meetings, calls, agreement reviews
  • Employer-specific wage schedules
  • Completion rate by employer report
  • Employer utilization report (apprentices vs. workforce)

Employer · sponsor

Northwind Manufacturing

Agreement signed

FEIN

47-8392041

NAICS

332710

Industry

Manufacturing

Employees

245

Agreement signed

Mar 12, 2024

Expires

Mar 12, 2029

Assigned apprentices · 8 active

+2

OJT tracking

Every on-the-job hour, verified and attributable.

Apprentices log hours with activity descriptions and competency tags. Supervisors verify with a single click. Everything is timestamped and exportable. The audit trail auditors want is the one you get by default.

  • Apprentice-submitted hour logs with required activity description
  • Competency tagging drawn from program rubric
  • Supervisor verification workflow with approve / reject / reason
  • Pending, verified, rejected states with timestamps
  • Aggregate view per apprentice, per employer, per competency
  • CSV export for payroll reconciliation
  • At-a-glance progress bar against program hour requirement
  • Overdue-log detection with supervisor reminders

OJT logs · J. Rivera

Verified

5,840h

Pending

24h

Apr 148.0h

Conduit bending, panel rough-in

verified
Apr 138.0h

480V three-phase service entrance

verified
Apr 128.0h

Residential rewire, load calculations

pending

RTI courses

Related Technical Instruction, linked to your actual curriculum.

RTI courses aren't a separate database. They link to existing Chronos LMS courses — so the textbook chapters, the quizzes, the hands-on assignments are all already there. You just attach a term, an instructor, and a grade.

  • RTI course records linked to existing LMS courses
  • Term, RTI hours, credits per course
  • Per-apprentice gradebook with numeric and letter grades
  • Instructor assignment and notes
  • RTI progress rolls up to program compliance view
  • Transcript export per apprentice
  • Credit transfer tracking for multi-provider programs
  • Instructor-side mass grading interface

RTI transcript · J. Rivera

Electrical Theory I

Fall 2024

A

NEC Code Fundamentals

Fall 2024

A-

Motor Controls

Spring 2025

B+

Electrical Theory II

Spring 2025

A

PLC Programming

Fall 2025

In progress

Wage schedules

Progressive pay, modeled the way DOL expects.

Step-based wage schedules tied to OJT hours or months — whichever your program uses. Chronos flags when an apprentice crosses a step threshold and maintains a full wage history for every apprentice.

  • Step 1 through Step N progressive schedules
  • Tied to OJT hours, months-in-program, or both
  • Employer-specific or program-wide schedules
  • Full wage history per apprentice with effective dates
  • Automatic flag when a step-up threshold is reached
  • Notes per wage change (promotion, role change, error correction)
  • Wage progression report across the cohort
  • Currency support for non-USD programs

Electrician · 4-year schedule

1

$18.00/hr

0 – 1,000 OJT hrs

2

$21.50/hr

1,000 – 2,000 OJT hrs

3

$25.00/hr

2,000 – 4,000 OJT hrs

Current
4

$28.50/hr

4,000 – 6,000 OJT hrs

5

$32.00/hr

6,000 – 8,000 OJT hrs

RAPIDS and PIRL export

The reason most customers pick Chronos.

Every field the Department of Labor asks for in a RAPIDS roster or PIRL (ETA-9172) submission is a first-class field in Chronos. No custom spreadsheet columns. No staff member spending two weeks on each filing. One click produces a CSV in the exact schema.

RAPIDS

Registered Apprenticeship Partners Information Data System — the DOL roster of active apprentices and their outcomes.

  • Apprentice ID, employer, and program tracking
  • Program entry and exit dates with reason codes
  • Credentials earned on completion
  • Direct CSV output matching the RAPIDS schema

PIRL (ETA-9172)

Participant Individual Record Layout — the individual-level dataset DOL uses to evaluate workforce program performance.

  • Full demographic coverage — gender, ethnicity, race, veteran, disability, education
  • Employment status at entry and exit
  • Flexible PIRL field JSON for additional elements
  • ETA-9172 CSV schema match with field-level validation

E-signatures

Agreements, signed and audit-ready.

Build templates for apprentice agreements, Form 671, sponsor policies, PIRL consents. Send for signature via email. Every signature carries an IP, user-agent, timestamp, and typed-name audit record. No DocuSign seat required.

  • Rich template editor with {{token}} substitution per apprentice
  • Drawn or typed signature capture, with consent language
  • IP address, user-agent, and timestamp stored with every signature
  • Signature request tracking — sent, signed, declined, expired
  • Bulk send for cohort-wide policy updates
  • Apprentice agreement linkage to RAPIDS record
  • Signed PDF archive per document
  • Witness requirement support

Apprentice agreement

Signed
I, Jordan Rivera, agree to the terms of the 4-year Electrician apprenticeship program with Northwind Manufacturing…

Jordan Rivera

Typed signature

Signed

Mar 12, 2024

IP

192.168.1.42

Device

macOS Safari

Grants + applicant tracking

Funding and recruitment, wired to the program record.

Track grant-funded cohorts end to end — award, period, expenditures by category, burn rate. Pull applicants through a funnel from applied to enrolled. One click converts an accepted applicant into an active apprentice.

  • Grant records with funder, CFDA number, award amount, period
  • Expenditure log with category and description
  • Burn rate visualization against award
  • Grant-student roster with enrollment and exit tracking
  • Applicant funnel — applied, screened, interviewing, accepted, enrolled
  • Application form with custom fields per program
  • Applicant notes with authorship
  • One-click conversion of accepted applicant to apprentice

Grant · 2025 Cohort

Apprenticeship Expansion Grant

Department of Labor · CFDA 17.285

Budget utilization$342,400 of $450,000

76% spent · 8 months remaining

42

Enrolled

18

Completing

6

On hold

Reports

Twenty-five audit-ready reports, all CSV-exportable.

Not just RAPIDS and PIRL. The reports you'll actually use in the monthly program review, the quarterly board meeting, and the audit response binder.

Active apprentices roster
OJT hours by apprentice
OJT hours by employer
RTI course progress
Wage progression history
Program enrollment summary
Program completion rates
Employer partners directory
Employer utilization
Apprentice agreement status
Evaluations by status
Performance scores summary
RAPIDS export (CSV)
PIRL / ETA-9172 export (CSV)
EEO demographics
Veteran participants
Grants spending summary
Grant-funded participants
Pending e-signatures
E-signature audit log
Applicant funnel conversion
Applicant status breakdown
Completion rate by employer
Apprentice progress vs. plan
Overdue evaluations

Want to see a sample RAPIDS or PIRL export?

Tell us about your program and we'll run Chronos through your reporting workflow on the demo call. You can leave with a sample CSV in hand.

Book a demoSee full platform